General Task Orientation Notes

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AAE work: Friendship, Environmental Awareness and Collaborative Support Giving. Mostly virtual and tasks are accomplished through asynchronous collaboration. Utilizing online communication tools, especially email, community members support one another pro bono. Volunteers may undertake one or more tasks during a volunteering term of service. It is an opportunity for all to engage, grow and learn from each other.

Work schedules are flexible, allowing as much time for all to attend to other important commitments and regular schedules. After completing a task, participants may undertake another task during their active term . If you find any assigned task unsuitable, please feel free to request a change.
We publish brief descriptions of ongoing projects on the People & Tasks page. If you are not already assigned, then please choose a task under a project that is relevant to your background, professional or learning aspirations. We will send you a detailed task guide before you commence and provide ongoing guidance, as needed.
As part of a broader AAE Assisted Connections Program, where supported groups may request for volunteers/interns to provide tailored support, AAE facilitates the search and may participate in the task design, supervision and on-boarding steps. AAE interns/volunteers assigned to member groups receive their completion certificates from the same member group.

Communication: Communication tools typically used for teamwork communication and collaboration are email and virtual conferences.

We encourage the use of a formal communication tone when communicating with others, and we expect all to do the same with fellow volunteers and entrepreneurs whom they may be working with. In an intercultural/international professional setting, the use of formality and politeness can help avoid confusion and misunderstandings. It will also generate good mutual respect with your audience and this will result in effective teamwork . You must be logged in the AAE website to view the contact email addresses of others.
Sometimes, email messages are delivered to your SPAM folders in error. Please check to be sure you don’t miss messages from AAE.
AAE usually responds to email mesages immediately or up to 36 hours of receipt. If you don’t get a response within a reasonable time frame, please resend you message.
Video conferences between two or more users, group and Inter-group level meetings may be arranged.

Task Completion and Reports: Progress and final reports are expected as agreed. All reports MUST include the department name, date of submission and the name of the reporter. Reports should be submitted by email.

All reports (Articles, internal reports should include formatted MLA-style reference list and In-text citations, ensuring that every data point and external source is clearly documented.
Reports should be sent to one of these AAE Volunteer Editors of your choice for review. The editor’s comments should be attached to the final reportort. Please choose one editor and ask if they are available to review of the article/internal report . If you don’t hear back from the editor after two or three days, please consult a different volunteer editor.
Final internal reports may cover operational observations, project outcomes, or professional development insights. Optionally a version of the report may be submitted to the AAE website’s Report/blog submission page. Additionally, while not compulsory, video reports may be used as an additional proof of participation . You may post it on a social media platform and then include the link in the textual report.
Volunteers/Interns who achieve outstanding performance in their tasks will be issued with Letters of Recommendation in addition to the Completion/Appreciation Certificate.
Please alert your supervisor during the last week of your internship so that we can Initiate the issuance of your completion letter on time. Volunteers/Interns who are unable to complete task(s) and/or do not submit a final report will be deemed “Uncompleted” and may be offered an extension or restart based on the sole discretion of the supervisor.

Benefits: Some benefits of serving with us include: